Billing Clerk
Location: El Paso, TXDate Posted: February 19, 2025Description
Essential Duties and Responsibilities include the following. Other duties may be assigned to meet business needs.
https://secure6.saashr.com/ta/6197868.careers?ShowJob=621159226
1. Maintains the Perfect Law system for all billing parameters and processes to properly bill the Firm’s clients. This includes review of all intake forms and billing guidelines for proper set-up of rates, expenses permitted, billing formats, and other matter requirements.
2. Maintains access to various customer invoicing web sites (Electronic Billing) and processes those billings through their invoicing portal for each client. This can include electronic data interchange submissions.
3. Trouble-shoots information needed for Electronic Billing that is missing, and coordinates with the client, the Electronic Billing processor, and adjusters to insure that payment is approved in a timely basis.
4. Maintains billing styles set up in Perfect Law.
5. Maintains rates and rate sets within Perfect Law Billing to insure accurate processing for each client.
6. Sets up over-ride rates and expense exceptions by client for accurate billing.
7. Maintains employee Perfect Law access including security levels as appropriate.
8. Prepare and review detailed lists of matters by Billing Attorney to insure the timely return of Prebills for processing in a timely manner.
9. Insures the timely preparation and distribution of Prebills for all firm Billing Attorneys.
10. Creates reminder statements for all Firm clients that have not paid in the past 35 days; mailing per Attorney instructions.
11. Reviews and processes edits on Prebills per Billing Attorney instructions. This includes inquiry concerning rates and other billing issues as they arise to insure that the final invoices are correct and represent the Firm accurately. Where appropriate, make inquiries to the Billing Attorney to insure that the invoices are accurate and prepared professionally according to the intent of the Billing Attorney.
12. Makes necessary corrections or adjustments to billing entries.
13. Scans and/or prints bills and circulates to attorneys for their review and client distribution.
Requirements
Minimum Qualifications:
1. High school diploma or its equivalent with 2-4 years of experience in the field or in a related area.
2. Proficient with standard concepts, practices, and procedures with various invoicing web sites / portals (electronic billing). Frequently used Portals / Platforms like CounselLink, Legal Tracker, Bottom Line Legal Exchange, T360, and WMMS, etc. (or experience with other industry customer invoicing web sites / portals can be substituted).
3. Relies on experience and judgment to plan and accomplish goals and meet deadlines.
4. Ability to work under general supervision.
5. Good time management skills.
6. Excellent attention to detail.
7. Good customer service skills.
Physical Requirements:
1. Normal, corrective vision range; ability to see color and to distinguish letters, numbers and symbols.
2. Frequently required to sit, stand, walk, talk, hear, bend and reach. Occasionally required to bend, reach, squat, and kneel.
3. Ability to reach with hands and arms.
4. Occasionally lift and/or move up to 25 pounds.
Working Conditions:
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is usually moderately quiet. The work environment is indoors.
Summary
Position Summary: Coordinates the Firm’s billing processes.
Location 221 N. Kansas St., Suite 1700, El Paso, TX, 79901, United States
Base Pay $16.00 - $19.00 / Hour
Job Category Administration, Legal, Service
Industry Legal, Business, Service
Relocation Expense Covered No
Employee Type FT Non-Exempt
Required Degree High school
Manage Others No
Minimum Experience 2 Years
Maximum Experience 4 Years
Contact information
Amber Vargas
Phone 915-249-2650
Email hr@kempsmith.com
Essential Duties and Responsibilities include the following. Other duties may be assigned to meet business needs.
https://secure6.saashr.com/ta/6197868.careers?ShowJob=621159226
1. Maintains the Perfect Law system for all billing parameters and processes to properly bill the Firm’s clients. This includes review of all intake forms and billing guidelines for proper set-up of rates, expenses permitted, billing formats, and other matter requirements.
2. Maintains access to various customer invoicing web sites (Electronic Billing) and processes those billings through their invoicing portal for each client. This can include electronic data interchange submissions.
3. Trouble-shoots information needed for Electronic Billing that is missing, and coordinates with the client, the Electronic Billing processor, and adjusters to insure that payment is approved in a timely basis.
4. Maintains billing styles set up in Perfect Law.
5. Maintains rates and rate sets within Perfect Law Billing to insure accurate processing for each client.
6. Sets up over-ride rates and expense exceptions by client for accurate billing.
7. Maintains employee Perfect Law access including security levels as appropriate.
8. Prepare and review detailed lists of matters by Billing Attorney to insure the timely return of Prebills for processing in a timely manner.
9. Insures the timely preparation and distribution of Prebills for all firm Billing Attorneys.
10. Creates reminder statements for all Firm clients that have not paid in the past 35 days; mailing per Attorney instructions.
11. Reviews and processes edits on Prebills per Billing Attorney instructions. This includes inquiry concerning rates and other billing issues as they arise to insure that the final invoices are correct and represent the Firm accurately. Where appropriate, make inquiries to the Billing Attorney to insure that the invoices are accurate and prepared professionally according to the intent of the Billing Attorney.
12. Makes necessary corrections or adjustments to billing entries.
13. Scans and/or prints bills and circulates to attorneys for their review and client distribution.
Requirements
Minimum Qualifications:
1. High school diploma or its equivalent with 2-4 years of experience in the field or in a related area.
2. Proficient with standard concepts, practices, and procedures with various invoicing web sites / portals (electronic billing). Frequently used Portals / Platforms like CounselLink, Legal Tracker, Bottom Line Legal Exchange, T360, and WMMS, etc. (or experience with other industry customer invoicing web sites / portals can be substituted).
3. Relies on experience and judgment to plan and accomplish goals and meet deadlines.
4. Ability to work under general supervision.
5. Good time management skills.
6. Excellent attention to detail.
7. Good customer service skills.
Physical Requirements:
1. Normal, corrective vision range; ability to see color and to distinguish letters, numbers and symbols.
2. Frequently required to sit, stand, walk, talk, hear, bend and reach. Occasionally required to bend, reach, squat, and kneel.
3. Ability to reach with hands and arms.
4. Occasionally lift and/or move up to 25 pounds.
Working Conditions:
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is usually moderately quiet. The work environment is indoors.
Summary
Position Summary: Coordinates the Firm’s billing processes.
Location 221 N. Kansas St., Suite 1700, El Paso, TX, 79901, United States
Base Pay $16.00 - $19.00 / Hour
Job Category Administration, Legal, Service
Industry Legal, Business, Service
Relocation Expense Covered No
Employee Type FT Non-Exempt
Required Degree High school
Manage Others No
Minimum Experience 2 Years
Maximum Experience 4 Years
Contact information
Amber Vargas
Phone 915-249-2650
Email hr@kempsmith.com
